Provides general administrative support to Vice-President Accounting Operations EMEA, Director Shared Services EMEA and the ISSC senior leadership team. Maintains files, correspondence, schedules and other administrative matters for ISSC leadership team. Makes travel arrangements, prepares and distributes correspondence, prepares presentations and reports in the appropriate media. The position may have access to private and confidential information and must perform the duties in a confidential manner.
A. Assembles and distributes the next day’s calendar, meeting material and other pertinent information to VP Accounting Operations EMEA and Director Shared Services EMEA each day. Prepares Annual calendar of ISSC processes and events working closely with HR and all Finance Departments to cover APEX, Finance activities etc - schedules and arranges all such events in advance. Books these activities annually into Vice President’s and Director’s Outlook calendars.
B. Compiles and organises project and report documentation and maintains and organises files and documents for such projects and reports
C. Makes travel arrangements for VP Accounting Operations EMEA and Director Shared Services EMEA
D. Prepares presentations using computer aided software or other media as required
E. Organises special events
F. Coordinating visits of internal customers, Eaton senior management and other external visitors to VP Accounting Operations EMEA or Director Shared Services EMEA
G. Organises full visa requirements for VP Accounting Operations EMEA and Director Shared Services EMEA
H. Answers all calls for VP Accounting Operations EMEA and Director Financial Shared Services EMEA when they are in meetings or out of the office and keep telephone voice messages up to date Basic Qualifications (Including Educational Requirements) Superior communication skills, written and verbal
Manages complex issues effectively, demonstrates initiative and has strong organizational skills
Delivers work to a high level of quality with high attention to detail
Comfortable hosting visitors, and dealing with senior management
Experience of dealing with people from International/national cultures
Understand and is proficient in Microsoft Office suite – Word, Excel, Outlook & PowerPoint
Demonstrate excellent priority and time management skills
Demonstrate flexibility and a high level of customer service
Additional languages would be preferable but not essential, as would befit an International SSC
Personal assistant or secretarial qualification preferable but not essential
Ability to maintain discretion and ensure confidentiality in all matters
Ability to sensitively and confidentially relay instructions and other communications from Vice President Accounting Operations EMEA and Director Shared Services EMEA to Eaton associates as directed
To achieve working synergy with leaders supported to make them more effective, demonstrating proactivity in identifying tasks that can be managed Relocation benefit provided? No Region Europe, Middle East, Africa Country United Kingdom City Glasgow
