Office Administrator
INC Research 3.474 reviews - Lewes

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Job Summary

INC Research employees don’t accept ordinary. From therapeutic experts to administrative support staff, each member of our 5,000-strong team continually searches for better. Whether that’s better clinical development through our unique Trusted Process®, or better insights from the 100-plus countries in which we operate. It means we deliver success faster, not only for our customers and the patients we serve, but also ourselves.

Here at INC Research we value the importance of all departments and their contribution to the success of our work. From Finance to IT, from Recruitment to facilities everyone has the potential to make a difference and ensure our studies run successfully.
As such we are currently seeking an Office Administrator for our office in Lewes.

Core Responsibilities

This exciting role will involve:
•Provides administrative support related to overall office functionality and/or administrative support to management and staff, as applicable in respective country office location.
•Serves as the primary regional office contact for vendor services, which may include coffee service, food/drink vending machines, overnight courier, office supplies and recycling/documenting shredding services.
•Ensures most cost-effective method and offering alternative solutions as practical.
•Oversees conference room scheduling and manages executive schedules and calendars as necessary.
•Assists with logistics for department and customer meetings accordingly.
•Oversees coverage of reception desk and main telephone line. May serve as primary receptionist as necessary.
•Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new-hire placement within the facility and ensures workstation readiness with IT contact.
•Prepares and produces materials and presentations for executive meetings as requested.
•Provides communication to all employees regarding building issues as requested by the Facilities department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location.
•Assists with local logistics of office moves, as applicable in respective country office location.
•Assist with the processing of invoices related to the facility. May assist with the preparation of the Facilities budget respective to the country office location
Skills & Attributes
The ideal candidate will have:
•Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voice mail, email and Outlook calendar is required.
•Accurate and efficient keyboard skills are necessary.
•The ability to tactfully and effectively work with all levels of employees and maintain confidentiality is necessary.
•Requires highly effective verbal, written, interpersonal and team-oriented skills.
•The ability to organize and prioritize work to meet aggressive deadlines is essential.
Why INC Research:
We provide competitive salaries, comprehensive benefits packages and the support and training available from working with a top ranking and award winning CRO. As one of the fastest-growing global providers of Phase I-IV services we offer experience spanning the globe, along with retention capabilities and broad therapeutic expertise, to meet our customer's clinical development challenges.
INC Research offers endless opportunities to take your career in the direction you want - just follow your ambition
Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract.
Occasionally required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.
INC Research is a company headquartered in the United States and that the personal information collected on its websites may be sent to, stored or processed in the United States or to any other country in which INC Research or its affiliates, subsidiaries or agents maintain facilities. While INC Research is committed to providing your voluntarily disclosed employment application information with a reasonable level of privacy protection, you should know that the general level of protection for personal information in the United States may not be the same as that provided in other countries. By using the INC Research website and/or providing INC Research with personal identifiable information, you fully understand and unambiguously consent to the transfer and the collection and processing of such information in the United States.

About this company
3.474 reviews
What counts when you work at INC Research? Figures are part of our everyday work life, and our employees’ talent is the reason we’re the...