Our client, an Asset Management Company, is looking for someone to fill a role which juggles a range of responsibilities
to ensure the smooth running of all office procedures. The role will be supporting 2 senior Managing Directors and work
with a successful team managing all aspects to ensure the day to day running of the office is smooth.
DUTIES/RESPONSIBILITIES
Supporting 2 Managing Directors and the Research team with administration support (Total office size is 6ppl)
Experience of booking travel and meetings across time-zones is important
The successful candidate will be naturally client focussed, with proven experience of building relationships with
Directors and PA's, especially within overseas offices as you would be working very closely with them
Arranging meetings, both internal and external (including conference calls) and video conferences
Processing of invoices, expenses and reimbursements
Preparing meeting materials
Receive, screen and route all incoming telephone calls, mail and correspondence. Act as an interface between the firm
and outside contacts
Assist with preparation of marketing materials
Maintain relationships with external suppliers including IT, couriers, building management
Duties ranging from managing stationery, policies, procedures, health and safety and liaising with building management
Ensuring the upkeep of the office supplies, facilities, health and safety and liaising with building management
Managing the day to day responsibilities of the Receptionist - Meeting and greeting clients & setting up meeting room
Research and ad-hoc projects as required
ESSENTIAL SKILLS/COMPETENCIES:
Previous experience gained within a PA/EA role ideally professional services/financial services
You will pride yourself on your people skills, time management and organisational skills
Excellent communications skills (written and verbal)
Solid IT skills and the ability to trouble shoot when required
Intermediate level Word, Excel, PowerPoint and Outlook
You will need to be self motivated, a team player and be assertive
Someone who is bright & bubbly
Likely to be Degree level educated
If you have the right experience for this role, please send your CV to us
JobSearch - 2 years ago
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