Accor UK & Ireland Hotels operates over 155 hotels from 5 stars to budget. The brands present in UK are Sofitel, Novotel, Mercure, MGallery, Ibis, All Seasons, Etap and F1.
Contract
Job Level
Employee
Status
Full Time
Anticipated Start Date
May 2011
Salary - Wage
Upon application
Contact
Julia Fowler
020 8237 7474
Essential requirements
We are looking for someone with:
Proven experience as a Personal Assistant at Director or Senior Manager level
Great organizational skills
Good presentation
Masters PowerPoint, Word and Excel – intermediate level
Attention to detail
Literate and numerate
Able to manage confidential files
Optional requirements
French would be an asset
Customer focused
Team worker
Empathic
Flexible and adaptable
Reliable
Personable nature
Innovative
Respectful
Self assured
Key tasks
The PA to the Directors of Sales, Marketing and Revenue Management is based at the Accor UK Head Office in Hammersmith, London.
An overview of the role is to assist the Director of Sales, Director of Marketing and Director of Pricing & Revenue Management in the management of their teams and in their day to day role and responsibilities.
This role reports equally to all three Directors.
Key duties include:
Manage phone-email contacts and agenda with all Directors.
Manage selected internal and/or external projects and files from start to finish.
Prepare quality PowerPoint presentations and documents.
Organise meetings and conferences and assist/organise trade shows as and when required.
Prepare and distribute meetings minutes and follow up on action points from minutes.
Follow up on files, clients and projects.
Manage and distribute a monthly Sales and Marketing internal e-newsletter.
Manage a monthly dashboard with results, reports and calendar of events.
Assist in preparing and following yearly cost budgets for the department with Finance.
Assist in controlling costs through existing finance reporting.
Manage Directors purchase orders and travel requirements.
Manage the department’s staff files (letters, contracts, etc.) and regularly update database.
Produce job descriptions and candidate profiles, manage interviews, and check references.
Update and distribute organisation chart when relevant.
Advertise roles on accorjobs.com and liaise with HR and recruitment agencies.
Coordinate car fleet needs and usage, mobile phones and laptops with IT and finance.
Check and manage holiday forms and requests.
Liaise with the payroll and finance department.
Propose and manage a training development programme based on appraisals.
Select and manage training providers, implement training schedules and provide reports.
Manage staff induction programmes and staff integration (laptop, business cards, mobile etc)
Organise and execute filing for all Directors.
Produce monthly expense report for all Directors.
Assist in the partnership contacts with key partners such as AF, EUROSTAR,BA
Any other reasonable duty as requested by a Director.
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Accor - 2 years ago
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