Next Admin Assistant
ICON LIVE - Burgess

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Next Admin Assistant - Job Description

(Grade 1 - Entry)

Reporting to Buyer/Assistant Buyer Objective To support the buying teams by providing accurate & effective administrative support.

  • Raising Orders
  • Barcodes
  • Packaging
  • Photo Gallery
  • Next Extranet
  • Skills & Experience
    • Competent in the use of Word, Excel, Outlook
    • Numeracy Skills = including accuracy and attention to detail
    • Literacy Skills = clear, concise and effective communication
    • Communication Skills = effective use of emails, telephone and face to face
    • Has good planning, organisation and time management skills
    • Commercial Aptitude and Customer Service (internal and external)
    • Understands the resources available, the costs and utilises them effectively
    • Provides solutions and drives positive action
    • Approaches work in a strategic way
    • Admin experience is desirable
    Behaviours and Attitude
    • Has a good attendance record, is reliable, diligent and hard working
    • Has strong communication skills = with people across the business - at all levels
    • Listens to the views of others and shows respect
    • Supports colleagues to achieve goals
    • Shows integrity and has an ethical approach to work and people
    • Has compassion for others
    • Has the patience to complete a task to the expected standard
    • Prepared to sort out problems even if not of own making
    • Shares skills and information with staff at all levels
    • Is prepared to go the "extra mile"
    • Is resilient and courageous in the face of challenges
    • Contributes to team motivation and morale
    • Is open to positive criticism
    • Is reflective of their performance in light of positive criticism
    Performance Indicators
    • Raising orders
      • All new & repeat orders will need to be raised by the Next Admin
      • This will include all new orders but also any trading repeats
      • For the Next Kids team this will also include all wholesale orders
    • Barcodes
      • As new and repeat orders are raised the Next Admin will be responsible for ordering the barcodes for them
      • They will also be responsible for ensuring that all the relevant information is placed in LOM and then be responsible for ensuring that the barcodes are received by the supplier in sufficient time to maintain the shipment date
    • Packaging
      • As new and repeat orders are raised the Next Admin will be responsible for ordering the packaging for the new orders
      • They will also be responsible for ensuring that all the relevant information is placed in LOM and then be responsible for ensuring that the packaging are received by the supplier in sufficient time to maintain the shipment date
    • Photo gallery
      • Once all lines are approved & have a red seal tag the Next admin will then need to photograph the sample & save in the relevant folder.
      • This is a photo log of all the lines ordered for the season
    • Next Extranet
      • Once new orders are raised the Next admin will be responsible for assigning the factories on the next extranet
      • This will be for all new orders
    T hank you for taking time to apply for this role. Please note that due to the volume of applications we receive, if you have not heard from us within 2 weeks of your application - your background and experience does not match our needs and thus you have not been considered for interview on this occasion.

    PLEASE NO AGENCIES

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