Be actively involved in the provision of a comprehensive human resources service, including policy review and implementation, employee relations, training and development, welfare and recruitment.
Provide an efficient and effective administration system to ensure that all HR systems are fully maintained. Ensure the proper systems are in place to capture the necessary data.
Involvement in day to day operational activity on a developmental basis.
Answer general questions and inquiries in all areas of human resources. Works closely with HR and Managers to provide transactional support associated with all employee life cycle related activities.
HR Processes and Administration
Maintains confidential records and filing of reports, correspondence, HR records and all related HR material for ease of retrieval and completeness.
Manages and updates the HR database (Peoplesoft HR)
Provides advice re company policies and processes and maintains and updates HR policies.
Support Managers and Employee’s through HR processes – Performance System, Salary reviews etc.
Responsible for delivering and following up on HR initiatives.
Supports pension administration
Ensures the correct paperwork for all payroll changes is completed and sent to Payroll within the monthly payroll deadlines.
Support ad-hoc processes such as notes taking at disciplinary meetings, internal audits, salary benchmarking reviews.
Prepares training manuals and handouts for internal training and development courses
Dealing with invoices and other administrative tasks as required
Recruitment and Selection
Coordinates the recruitment process i.e. dealing with agencies, managing our recruitment system (Virtual Edge), job adverts, interviews, paperwork, employee announcements.
Manages the on boarding process including preparation and update of orientation and induction programs for new employees and updates of organisational charts as changes occur.
Compiles and reports on HR statistics including turnover and absenteeism.
Administers the Worldwide Directory and act as the HR Administrator for the on-line Global Performance System.
Replies to adhoc European and UK reporting requests
Co-ordinates major business communication meetings including quarterly town hall meetings
Ensure HR notice boards are kept up to date
Deal with day to day issues of staff sites e.g. disciplinary issues & long term sick leave. Be visible & available to staff to answer questions & remove obstacles & provide needed support.
Data Protection Officer duties:
1st point of contact for any Data Protection queries
Attend Data Protection Officer training – some travel needed
Refresher training for the site and New Starter training in inductions
Liaise with the legal department for any updates or new agreements
CRITICAL QUALIFICATIONS/ EXPERIENCE
Minimum 2 years administrative experience in a Human Resources function.
Advanced Microsoft Office skills.
Must be of degree calibre and /or possess at least the CIPD Certificate in Personnel Practice.
CAPABILITIES AND PERSONAL CHARACTERISTICS
Some knowledge on employment laws, HR procedures and practices.
Professional approach and presentation, able to interact confidently and credibly with managers and employees at all levels. Able to maintain confidentiality.
Excellent administrative and organisational skills, able to multi-task and keep track of several different activities at once.
Commitment to results - Detail orientated, accurate & thorough, able to achieve objectives on time, able to prioritise and meet deadlines.
Self motivated with a can-do attitude, able to work without supervision and able to work under pressure, ensuring that priorities are maintained and deadlines are still met.
Strong written and verbal communication skills - articulate and fluent in both written and verbal communication.
Strong relationship building skills - able to build relationships across the business in all departments. Able to influence managers and employees to change behaviours where required and to ensure that company procedures are followed.
Flexibility – able to adapt to changing business requirements and changing priorities
Able to use initiative to challenge established procedures and make changes where necessary to increase efficiency.
HR PeopleSoft or applicable systems knowledge and experience a plus. Skilled in running reports, analyzing data and report development.
Ability to learn and support other key HR systems, such as Performance Management, Succession Planning, Recruiting).
Understanding of applicable computer systems, such as Microsoft Office, Lotus Notes and function specific software.
Physical Work Location:
Nottingham Avery Dennison Corporation - 10 months ago