CLIENT SERVICES PROCESSING ADMINISTRATOR
Department: Client Services
Primary Location: Belfast
Reports to: Client Services Accountant
Geographical Scope of Role: Global
Salary: £12,000 per annum
Contract Type: 5 Years
Purpose:
To help provide a high quality service to all Clients, helping to ensure all deliverables are met.
To assist in the various accounting and administration processes within your team, and conduct all work in accordance with the firm’s policies and procedures.
Obtain a good grasp of the basic accounting and administration processes, and develop the key skills required to become a Client Services Accounts Assistant.
Responsibilities:
Responsible for preparing work to agreed internal deadlines to a standard that is suitable for a first review
Knowledge of designated clients including a basic understanding the client structures, key points of the LPA, Fee Agreements and SLA’s
Knowledge of Client deliverables and early escalation of issues to relevant Client Services Accountant
Minimise risk to Augentius by following procedures and checklists
Be proactive in identifying development and training requirements
Tasks / Duties:
Client Delivery
Deliver quality information to agreed timeframes
Assist in the preparation of accounts and quarter end files, completing assigned tasks to agreed internal deadlines and to a standard acceptable for first review
Prepare whole sets of accounts and quarter end files, for less complex entities, again to agreed internal deadlines and to a standard acceptable for first review
Assist in the preparation of Drawdown and Distribution notices in accordance with agreed internal deadlines for 1st review
Prepare ad hoc analysis for review (all requests to be responded to within 24 hours)
Prepare client KPIs for first review by Client Services Accountant
Initiate payments and amendments to standing data with the data processing team
Identifying and posting entries on designated client bank accounts
Perform daily bank reconciliations on all client bank accounts, escalating any outstanding items
Providing support to the rest of the team and other teams as required
Prepare RS packages
Augentius Fee Processes
Prepare monthly invoices in accordance with fee agreements and on a timely basis
Accurate daily completion of Mebill for all hours worked
Systems
Understand and use best practice on Investran, use Active Templates where possible
Understand the process for generating and distributing packages using Reporting Services
Understand and use best practice in ART when producing accounts
Delivery Package
Microsoft Word and Microsoft Excel
Risk
Ensure relevant procedures and checklists are adhered to and completed to minimise risk of errors
Report any breaches, complaints or errors to Accountant and Compliance officer promptly
Assist in the preparation of error reports, identifying areas of operational risk and proposing appropriate remedial actions within 24 hours of identifying the error
Other
Undertake any additional reasonable requests as deemed by the firm.
Qualifications and Experience Required for this Role
Essential
Strong academic track record, preferably A Levels in numerical subjects or an accounting related degree
Intermediate Word and Excel skills
Excellent organisational, prioritisation and interpersonal skills
Comfortable communicating with individuals in a professional manner
Strong ownership of tasks
Can do attitude, ability to cope with tight deadlines and working under pressure
Strong team ethic
Desired
Strong Excel skills
To apply for this position please forward your CV via the APPLY button below
Closing date: 25 July 2012 NIjobs - 11 months ago
