£17,329 to £19,411 per annum (pro rata for part time)
The normal expectation is that the successful applicant will be appointed to the minimum of the scale with annual increments on 1 August each year (subject to completing six months service).
This is a fixed term position to 31 July 2013 to cover the maternity leave of the substantive postholder.
It is anticipated that interviews will be held on Wednesday August 22nd 2012. Candidates invited for interview will be contacted by telephone.
Main Purpose of the Post
The main purpose of this post is to assist the Deputy Director of Human Resources Officer in the successful implementation of Performance Enabling. The University’s Performance Enabling Programme is a range of related approaches including Policies, Systems, Practices and Tools which are designed to support, enhance and develop the performance of individual staff and thereby deliver the University’s key strategic themes and policy challenges.
Main Duties
1. To provide clerical support to the Performance Enabling Programme including; daily post, word processing, reports, and general office duties such as filing, photocopying
2. To produce high quality reports and presentations
3. Deal with queries from members of staff and key stakeholders by email, telephone and in person
4. Arrange confidential Research/PIR meetings and manage the Deputy Director’s diary
5. Minute taking at confidential meetings and taking responsibility for circulating these and identifying follow up actions
6. To assist with organising Performance Enabling events including seminars and training sessions.
7. Maintain the Swansea University Performance Enabling Management Information and databases and to provide statistics and reports
8. To assist with the analysis of Performance Enabling and Wellbeing Management Information to identify themes.
9. To maintain and update the Swansea University Performance Enabling and MyWellbeing Web pages
10. To provide reception cover on occasion
11. To fully engage with the University’s Performance Enabling and Welsh language policies
12. To promote equality and diversity in working practices and to maintain positive working relationships
13. Any other duties as directed by the Head of Department or their nominated representative expected within the grade definition.
The duties may not all be applicable and the balance of work may change over time.
Person Specification
Essential Criteria
1. An understanding of HR policies and procedures
2. Excellent communication skills with the ability to explain procedures and regulations to staff and managers.
3. Demonstrable organisational and planning skills to be able to manage a varied workload with conflicting demands.
4. Evidence of attention to detail and a high degree of accuracy in written work.
5. Proven IT skills in particular working knowledge of MS Office packages including powerpoint
6. The ability to work with confidential information.
7. Proven organisational skills to be able to deliver to deadlines and to arrange events
8. An understanding of and a commitment to equal opportunities principles.
Desirable Criteria
9. Previous experience of working in a HR / Personnel environment.
10. Ability to communicate through the medium of Welsh either orally and/or in writing.
Background
The performance enabling initiative within HR is one of the key medium term mechanisms through which the university will equip its staff to deliver its strategic aims. The post-holder will be required to provide support for the project’s strategic deliverables.
We are an equal opportunity employer aiming for diversity in our workforce.
Informal enquiries contact details
Please contact Sian Cushion (01792) 606750 or
s.s.cushion@swansea.ac.uk
Terms and Conditions of employment
The Job Description sets out the duties of this post as at the closing date. It has been graded as APM 4 against the benchmark profile for this grade. This profile is available at:
