The main tasks and objectives covered by these Terms of Reference are as follows: • To be an active member of the Software Asset Management Team. Contribute proactively on all operational, cost and licensing matters and promoting the benefits of Software Asset Management. • Facilitate the acquisition of new software licenses and the renewal of annual maintenance agreements. • Manage the receipt and issue, control and account of all software assets, and to ensure they are complete and auditable.
Update CMDB in an efficient and timely manner. • Deliver compliance reports as required including to governance and audit staff. • To develop a good understanding of licensing rules and contract agreements. • To assist the Configuration Manager and Service Asset and Configuration Manager in negotiations with software vendors and publishers.
To carry out regular software usage audits, inventory checks, trend analysis and condition surveys to ensure the software is correctly accounted for through the estate. • To support the budget forecasting cycle by identifying future software maintenance costs so that they can budgeted for. • To conduct Proof of Ownership audits of the licensing records. • To update and verify software publishers licensing portals as required.
Maintain process improvement activities and implement changes where appropriate. • Provide accurate and timely project quotations in response to requests. • Control and issue license access codes and keys as required. • Input into the Change process to ensure the Software Asset Management team are represented and informed of relevant changes affecting the team.
Conduct market research to keep abreast of new software products and licence rule changes. • Complete on-going licence gap analysis. • Manage re-harvesting of licences and record savings. The key deliverables will be via reports