The role We wish to appoint an experienced, hardworking and committed Administrator who will be responsible for the efficient running of the School Office.
Required to start as soon as possible, the hours are 37 per week, 39 weeks per year.
We are looking for a friendly, positive, happy and smiling person who is able to work under pressure. You will have excellent communication skills, be organised and proactive. Good typing and excellent interpersonal skills with knowledge of SIMs and Evolve are essential.
Turnfurlong Junior School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will be required to apply for an Enhanced Disclosure check by the Criminal Records Bureau. Turnfurlong Junior School is an equal opportunities employer. Job description Administrative Support
- Headteacher
- Assistant Headteachers
- Year Leaders
- SENCO
- Music Curriculum Co-ordinator
- School filing system - maintain
- School Newsletters – liaise with staff/FOTJS re items for inclusion
- Email – forward emails to relevant members of staff. Print hard copies as necessary
- Diary entries
- Maintain weekly diary board in Staff Room/pass copy of weekly diary to caretaker
- Pecuniary Interest Staff and Governor’s – update and amend as necessary
- Risk Assessments – annual signature of assessor (staff member responsible)
- Bucks CC Bulletin – print off relevant articles and communicate accordingly to Head and staff
- Minute SLT meetings
- General correspondence
- School Comms Administrator
- School Policies – review dates and amendments as necessary following reviews. Upload policies to website.
- Responsible for Child Protection files and administration
- 11+ administration
- SAT’s and optional SAT’s administration
- Open Evening correspondence and related admin
- JRSO admin and liaison with PCSO’s
- Bikeability – liaison with cycle training instructor and related administration
- Responsible for quarterly film return
- Estranged parents
Health and Safety
- Display Screen Equipment Assessor and PACE Administrator
- Assist with Health and Safety Audit
- School Emergency Plan and School Lettings Emergency Plan
- Responsible for Health and Safety Certificates folder and related documentation
- Fire Warden
- Responsible for upkeep of Incident Bag
Educational Visits
- EVC (Educational Visits Co-ordinator)
- Responsible for inputting all school visits on EVOLVE and all associated visit administration
- Risk assessments - ensure appropriate for trip
- Ensure necessary approval is granted by Headteacher or County
- Maintain and update school visits documentation folder with individual trip details and Emergency Plan – to be taken by Group Leader on all visits
- Responsible for completing and forwarding the Annual School Visits Return to County
SIMS
- Assessment Manager – input of results
- Maintain and update pupil database
- Admissions and departures – responsible for all administrative procedures including CTF’s, pupil records, end of year procedures, setting up of pastoral structure for the beginning of the year and secondary transfer procedures
- SENCO module
- System Manager – official returns, (School Census)
- Admission forms for all Y3’s and data collection annually for Y4/5/6
Finance
- Monthly bank statement reconciliation – Imprest and school fund
- Authorise invoices
- Authorise Purchasing Card purchases
Governors
- Minute Governor meetings, type minutes and distribute
- Liaison with Clerk to the Governors
Publications
- School Prospectus
- Staff Handbook
- Curriculum Information
- Website – develop and update
- Parent/Carer Booklet for Year 3’s
- Open Day Booklet for Parent/Carers of Year 2’s How to apply Please contact the school office for an application pack by email: bursar@tjs.org.uk. Please note that due to the school holidays this is the only way to communicate at this time.
Closing date for applications: Friday 24th August 2012
Interviews: Monday 3rd September 2012
Buckinghamshire County Council -
9 months ago
