JOB PURPOSE – OVERALL SUMMARY
As a key member of the Secure Drilling Team, the Materials Coordinator is responsible for providing assistance to the Materials and Logistics department in accordance with WFT policies, procedures and systems, statutory regulations and good industry practice. Assist with the daily running of the Materials office, by updating files and the general WFT databases.
KEY RESPONSIBILITIES

(Input and outputs. The function is to do what… In order to achieve what….)

Responsible for the input to JD Edwards system for delivery/return/transfer tickets for Secure Drilling & Testing Services. Ensuring documents are archived in accordance with company procedures.

Responsible for Logistical movements and tracking of all types of transportation, ensuring the processing of all paperwork relating to the movement of equipment dispatched/received and passing onto relevant depts.

Create all Manual Documentation including Commercial Invoices, Cargo Summaries, Manual Delivery Tickets, Pre-despatch and Country of Origins and any other related documents as required by the department.

Book transport as required for internal and client operations and ensuring Purchase Orders are processed accordingly, utilizing an effective cost and physical control.

Responsible for confirming all equipment returned from our clients are booked in correctly and in a timely manner. Loading on of all Third Party Equipment and off hiring when returned, informing the appropriate people via email/Fax and ensuring the equipment is returned within a reasonable time frame. Ensure correct filing procedures are maintained and all paperwork passed to the relevant persons.

Advising the clearing agent of the import method required and advise of tariff numbers, VAT numbers, deferment no, IPR authority, customs procedure code, if required, detailing information in Import spreadsheet.

Responsible for ensuring all Customs Import and Export Paperwork, dangerous goods, compliance and any other related controlled paperwork is managed, filed and accessible in accordance to Company Policy, Corruption and Compliance procedures. Assisting in HM Customs and Excise personnel in Audits.

Assist in covering for other Materials Positions during Holiday or Sick Leave.

Ensure all tasks carried out are in accordance with best working practices, in a timely manner and in line with company procedures.

Any other delegated responsibilities as instructed by Line Management within the timeframe specified in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these.

QHSE RESPONSIBILITIES

(Input and outputs. The function is to do what… In order to achieve what….)
1.Demonstrate a personal commitment to Quality, Health, Safety and the Environment.

2.Apply Weatherford, and where appropriate Client Company’s, Quality, Health, Safety & Environment Policy and Management Systems.

3.Others
ADDITIONAL RELEVANT INFORMATION ABOUT JOB

(Working environment, international travel, driving licence requirement, client entertaining etc.)

• To be prepared to work shifts and/or “on call” if required.

QUALIFICATIONS

(Professional, Technical, Academic Certificates required for the job)
Essential

• PC Literacy – good working knowledge of Microsoft Word, Excel
• Standard Grade English, Mathematics (or equivalent) & Computing.

Preferred

• Safe Cargo Handling Certificate
• Dangerous Goods by Air and Sea
• Fire Awareness Training
• Enterprise Excellence Training
• Safety Course
• Manual Handling
• Risk Assessment.

EXPERIENCE/COMPETENCE
Essential

• Logistics background
• Customs and Excise Experience
• Computer literate.

Preferred

• Operating systems JD Edwards
• Relevant experience identifying Secure Drilling product line equipment.

SKILLS/KNOWLEDGE
Essential

• Materials Control experience.
• Good communication skills / Ability to lead others
• Able to work under time constraints and meet deadlines in a professional manner.

Preferred

• Relevant oil industry experience.

PERSONAL QUALITIES
Essential

• Self motivated, with ability to work unsupervised
• Good communication skills
• Organisational skills
• Flexible
• Approachable
• Team Player
• Must be numerate, literate and physically capable.
• Respect confidentiality at all times
• Work constructively under pressure
• Able to generate innovative ideas and solutions to problems
• Ability to work to tight deadlines and prioritise workload
• Results orientated.

Required for future development

• Willingness to help others, learn new skills and take satisfaction from a task well done
• Show potential for future development.

Weatherford - 10 months ago