Ably Resources Ltd currently requires a Senior Document Controller on a staff or contract basis for their client based in Glasgow.

Job Purpose:

• Ensure the timely turn around of documentation issued internally or received externally.
• Source information on behalf of the projects, by maintaining technical library or from client.
• Usage to Super-User level of company Document Management Systems.
• Participation in Business Improvement items for Function and development of assigned project working processes and practices.
• Assist with LCI/DFO (Lifecycle information/Documentation for Operations) final handover.
• Ensure compliance with TIPS (Technical Integrity Performance Standards).
• Ensure controlled close out of projects documentation - hard copy and electronically.
• Prepare project documentation for archive- - hard copy and electronically.

Main Duties:

• Develop project specific procedures and project instructions, and reporting formats to meet requirements.
• Ensure project procedures are aligned to Client requirements, such that LCI/DFO requirements are met and costs minimised.
• Input to corporate process and procedures to develop an integrated/common Document Management process across the organisation.
• Provide internal/external reports to ensure project deliverables are met.
• Attend client meetings & participate to presentation with regard to DCC issues.
• Prepare and administer agreed distribution matrices.
• Deputise for Lead Document Controller as required.
• Where no Lead assigned to a project, Senior DC will be responsible for managing and coaching team members in processes, procedures and usage of company document management systems.
• Organise team meetings and ensure that any agreed actions are closed out in a timely manner. Supervision where applicable Document Controllers, Assistants and Trainees

Requirements:

• Knowledgeable within Document Control in Oil and Gas and also in
• Supplier document control
• Engineering and design document control.
• Construction and installation document control
• LCI/DFO final handover
• A good knowledge of electronic filing systems.
• Good understanding of electronic file types and the requirement for accurate coding.
• Knowledge of electronic data management systems
• Awareness of all relevant corporate and project procedures.
• Good knowledge of technical library (inc. codes and standards, and legislation)

OilCareers - 9 months ago