To assist the Medical & Scientific Services (M&SS) teams in the implementation of tactical elements of client medical education programmes.
Proof-reading, styling and copy-editing of word-processed documents.
Marking up/styling figures and copy prior to typesetting.
Liaison with internal studio (creative, traditional typesetting, PowerPoint and new media sections) for production of typeset material. To include proof-reading, style, consideration of layout, colour and format issues.
Liaison with external contacts (e.g., healthcare professionals, clients, congress secretariat, publishers) on behalf of Medical Writers and Editors to settle queries or obtain materials/approvals.
Tracking progress of projects, providing internal and external updates where necessary.
Inputting/typesetting PowerPoint slides when necessary.
Liaison with other Editorial Assistants (EAs), Editors and Senior EAs to optimally manage support staff workload across the division.
Manage MSS team administrative tasks (e.g. collation and copying of data packs, reference ordering, obtaining copyright permissions, maintaining team filing systems).
Undertake basic information searching.
Writing projects where appropriate, e.g., biographies, minutes, correspondence etc.
Perform or assist others in the role of publication co-ordinator where necessary (where publication planning is an element of the client’s medical education programme). This may involve some or all of the following responsibilities:
Co-ordinate activities with MSS team, client and authors to ensure successful delivery of all planned publications (manuscripts, posters and abstracts)
Proactively develop/manage/update publication plan charts or databases based on team/client/author responses/feedback
Flag issues proactively, inform/drive team re impending deadlines (abstract due dates, author/client comments due etc), proactively chase comments etc
Liaise with Team Leader to ensure that incoming comments on manuscripts/abstracts/posters are allocated to and actioned by Medical Writers/Editors in a timely manner
Be main source of information for status of all ongoing publications
Be main source of information for congress and journal information in specific therapy area
Actively interrogate databases/charts to provide relevant statistics on publication planning (metrics etc) to team/client
Be an integral part of the publication plan team and contribute to pub plan meetings (including client) – make a confident contribution to publication plan teleconferencess
Based on knowledge of planned publications and status of all items, generate draft agendas and write minutes and actions from publication plan calls/meetings without heavy reliance on wider team.
Undertake basic information searching for publication plan and liaise with Med Info to initiate more complex searches.
Ability to work as part of a team and on own initiative.
Attention to detail.
Ability to multitask and prioritise tasks.
Excellent word-processing skills.
Good copy-editing skills (grammar, style considerations – familiar with in-house style and client product style preferences).
Proficiency in the use of common computer software (e.g. Word, PowerPoint, Excel) and willingness to learn about new systems/other software (e.g. Access, online search facilities, Internet and other databases).
Willingness to perform a variety of tasks – from simple administrative tasks to more complex projects.
Scientific/medical background or interest is an advantage.
Previous publishing company experience is an advantage.
Previous TGCG, communications agency or healthcare company experience is an advantage.
Key result areas
To relieve the Medical Writers of areas of their work where minimal medical/scientific input is required, in order to maximise output from the editorial team.
Senior Editorial Assistant/Senior Medical Writer/Team Leader
Team Leader, VP Medical & Scientific Services
Scientific Directors, Principal Writers, Senior Medical Writers, Medical Writers, Editors, Editorial Assistants,