This ongoing temporary job involves working under the office manager, and you will be expected to interface with senior management, colleagues and clients as and when required.

The ideal candidate is able to apply administrative knowledge within the team, in summary these duties will include;

• Answering phone/ taking and distributing messages
• Providing secretarial support to the Engineering and Environment teams
• Supporting office manager
• Booking car hire, travel and accommodation
• Set up and arrange meetings as required
• Providing teas and coffees for meetings
• Arranging lunches for meetings
• Opening and distributing incoming mail on a daily basis
• Organising and franking the outgoing mail on a daily basis
• Typing of letters, reports, memos, minutes, etc
• Ordering office supplies
• Ensure all photocopiers and printers are fully maintained at all times
• Ensure faxes are distributed appropriately and in a timely manner
• Arranging couriers
• Binding documents and reports
• Photocopying and scanning as and when required

You will also be required to lift and distribute deliveries from couriers on a daily basis to the relevant departments.

This list is not exhaustive; the post-holder will be expected to undertake any reasonable duties as requested by the office manager.

The ideal candidate will;

• Be able to communicate effectively, both verbally and in writing
• Structure and prioritise work effectively
• Have the ability to identify the core of a problem, then generate and implement practical solutions
• Develop strong working relationships, inside and outside the team to achieve common goals
• Take personal responsibility for being proactive and achieving results
• Understand how his/ her role contributes to the company's success; actions demonstrate this understanding

The candidate will be educated to a higher level, preferably holding a relevant HNC/ HND qualification. Ideally you will have experience within an administrative/ reception function with strong interpersonal skills and the ability to prioritise and organise work under pressure.
Adecco - 9 months ago