A well established professional services organisation based in Leeds city centre are currently seeking a Post Room Assistant to join their team. This is a fantastic opportunity to work as part of a hardworking facilities team within a successful organisation.
The Role: Postal Duties: Collect morning paper; set room up for opening of post; open and sort DX and Royal Mail post; scan all post and process into a Case Management System; sort all post into pigeonholes and distribute to staff members; keep the post room stocked up and tidy; assist with franking of the evening post; count all the Royal Mail post and DX; write up special and recorded deliveries; and take DX to the delivery office.
Administration: File and update books in the Library; top up franking machine; get any keys cut; parcel up any deliveries; change toners in printers and faxes; take documents for copying; CD copying; receive deliveries and distribute; deliver documents; make up address labels; moving boxes; banking.
Scanning: Ensure all incoming post is scanned and then saved onto the system.
Archiving: Assist with archiving closed files and the retrieval of the same; arrange for collection of archived boxes; arrange for delivery of file requests; sort out file requests, locate the correct box, detail on Case Management System and hand out.
Photocopying: Assist with photocopying as and when requested; colour photocopying - for the Firm.
Faxing: Liaising with reception with distributing incoming faxes to the correct people at regular intervals throughout the day.
Stationery: Assist with stationery orders and keeping the stationery cupboards clean and tidy. Who we're looking for:
We are ideally looking for someone with previous post-room experience. You will have the ability to work under pressure whilst maintaining a friendly and cooperative approach towards clients and colleagues. It is essential you have excellent initiative, ability to work alone or as part of a team, and will be exceptionally organised with a methodical working style. You must be computer literature with good numeracy and literacy skills and a "can do" attitude. Ideally you will possess a Manual Handling Certificate (or be willing to undertake the certificate).
A well established professional services organisation.
8.15am - 4.45pm Monday to Friday
Leeds city centre.
Huntress Group does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Agency in relation to this role CV-Library - 13 months ago