Legal PA
Commercial Property
£24k - £25k
Guildford
Immediate interviews & start ASAP

Our Client are a professional and friendly Law Firm based in Guildford. The prime role of the PA is to provide direct support to a Fee Earner to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below.

The Legal PA based in Guildford is expected to use a high degree of self management and initiative.

Key tasks:-

• Prepare correspondence and documents through audio-typing and word processing
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual
• Prepare mail and enclosures for dispatch
• Arrange for all copying to be done, in person if the office assistant is not available to undertake the task
• Make appointments, arrange meetings and to maintain an up to date diary for the fee earner
• Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting
• Provide refreshments when asked to do so
• Provide support to other secretaries as required
• Provide guidance to temporary secretaries when required to do so
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firms standards for client care
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development
• Ensure the confidentiality of all the firms and clients documentation and information
• Undertake on-line form filling requirements
• Operate the Firms Case Management System
• Maintain or improve on the current standards of document presentation
• Consider improvements to the efficiency of the department
• Undertake other duties as from time to time required

Essential personal qualities and attributes:-

• Previous Legal Secretarial experience including previous experience in Commercial Property
• Advanced IT skills in relevant packages
• Keeps up with Fee Earners work production
• High accuracy levels
• Communicates professionally with clients both on the phone and personally
• Provides good customer care
• Demonstrates a pro-active approach to work and clients
• Progresses client matters without supervision and in the absence of the fee-earner
• Takes on other tasks
• Demonstrates ability and willingness to work to deadlines, cope under pressure, use initiative, prioritise work-loads effectively and work as part of a team
• Demonstrates clear commitment to the Firm and a genuine interest in legal work

The successful PA must have Legal experience and have worked in Commercial Property
The ability to work in Guildford is essential
Tate - 11 months ago